Setting an email signature per inbox Guide

When the assistant sends email on your behalf from a connected inbox, you can have it automatically add a signature to the end of each message. Signatures are set per inbox, so a message sent from your personal address can close differently from one sent from a shared team address.

Why set a per-inbox signature

A signature keeps outgoing mail consistent and on-brand without you having to restate your name, title, or contact details every time. Because the signature is tied to a specific connected account, each inbox can carry the sign-off that fits it — your own name on your personal address, a team or department name on a shared one.

Tip: If you connect more than one email account, set a distinct signature on each so the assistant always closes with the right details for the inbox it is sending from.

Before you begin

You will need an email account already connected on the Integrations page — for example a Gmail or Outlook inbox. If you have not connected one yet, do that first, then return here to add the signature. The assistant applies the signature only to messages it sends from that connected inbox.

Add a signature to an inbox

1. Open the Integrations page from your workspace.
2. Find the connected email app and open its connection to view the account you want to configure.
3. Locate the signature setting for that account and enter the text you want appended to outgoing messages.
4. Save your changes. The signature now applies to new messages the assistant sends from that inbox.

If you have connected multiple accounts under the same app, set the signature on each account individually. Each connected inbox keeps its own signature.

What to include

Keep it to the essentials you want on every message — typically your name, role, company, and a preferred contact method. A shorter signature reads cleanly across email clients and on mobile.

Update or remove a signature

You can change a signature at any time. Return to the same connection, edit the text, and save. To stop appending a signature altogether, clear the field and save so it is left blank. Changes take effect on the next message the assistant sends from that inbox; messages already sent are not affected.

How the assistant uses your signature

Once a signature is set, the assistant adds it automatically to email it composes and sends from that inbox — you do not need to mention it in your request. If you ask the assistant to send a message without a closing, it can still include the signature at the end of the note.

Signatures apply to email the assistant sends on your behalf. They are separate from any signature configured directly in your email provider's own settings, so you can manage the assistant's sign-off here without changing how you send mail yourself.

Troubleshooting

The signature is not appearing

Confirm you saved the signature on the same account the assistant is sending from. If you have several inboxes connected, the message may be going out from a different one — check which account is set as your primary for sending, and add the signature to the inbox actually in use.

The wrong signature is being used

Each inbox carries its own signature. If a message closed with the wrong details, open that specific account's connection and update its signature rather than another inbox's.

You want no signature on a particular inbox

Leave that account's signature field blank and save. The assistant will send from that inbox without appending anything.